STEP-BY-STEP SET-UP GUIDE for SCHOOLS
For your convenience, the basic steps for schools, districts, or states to establish a
Teacher Exchange Program with the Cordell Hull Foundation for International
Education to sponsor foreign exchange teachers in J-1 visa status are listed below.
to sponsor a teacher for the first year is
$1,500, payable in advance. Note:
for the second year is $800, and $800 for the third year if teachers stay
3 full years allowed in J-1 teacher visa status.
There are 15 categories of J-1 visas; some other categories have different
Email to CHF -
name(s) and email address(es) of new teachers to enable us to send our
instruction email on how to apply.
Step 5 -
to fill out a CHF Teacher Application Form. Download here:
NOTE: If a
pop-up box appears, press Cancel or ESC.
Teachers: Save the file on your computer using your last name. After
completing the form, insert a digital photo and email to:
You must access the
Cordell Hull Bio on our websites to answer the first essay question:
www.cordellhull.org - Click on "About Us - Cordell Hull Bio" or
- TEACHERS Fill out a J-2
Dependent Roster form for each child or your spouse.
J-2 sponsorship fees for spouse: $200 if the spouse comes as the
same time as the teacher; $100 per child
$400 if the spouse arrives after the teacher; $200 if the child arrives
after the teacher
Teachers, please fill in the interactive form for all dependents (spouse
or child only) who will accompany you to live in the U.S. Then click the
SUBMIT FORM button at the bottom of the form.
(simultaneously while teachers complete application procedures) Fill out a J-1
Teacher Roster form for each teacher: Click here:
J-1 Teacher Roster
Reminder to schools: Do not ask teachers to fill out this form unless
they are paid by the government in their country of origin. Be sure to
fill out all information in the blanks. Check all details before
submitting. When finished, click the submit button at the bottom of the
Step 8 -
sends sponsorship fee to the Cordell Hull Foundation. The invoice is
included in the Memo of Agreement that was created and emailed to the new
school in Step 3. Following the spirit of the Fulbright Hayes Act, we do
not allow teachers to pay the CHF sponsorship fee.
After establishing a working relationship via a Memorandum of Agreement
with the school, district or state department of education, and receiving
the necessary paperwork, CHF then enters into the online SEVIS system
pertinent information about the teacher from the roster form and sends J
visa DS-2019 support forms and an instruction cover letter to the teacher
Step 10 -
In order to obtain a
J-1 visa stamp in the passport, the teacher must make an appointment for
an interview with a consular officer at the American Embassy in the home
country which can take from one to four weeks depending upon the country. See
for a list of
American Embassy websites in various countries. For the second and third
years in J-1 visa, it is not necessary for the teacher to request a J-1
visa stamp in the passport at an American Embassy if s/he does not leave
the US. Upon request by the school or district, CHF will issue renewal
DS-2019 forms for second and third year J-1 visa terms.
Step 11 -
The American Embassy charges an "entrance" fee of $160 to
process the J-1 visa passport stamp plus a separate SEVIS-901 fee of $180. Exchange teachers
check the website of the American Embassy in their home countries to follow the
specific procedures and to obtain any additional documents that may be
required for non-immigrant visas. The minimum document requirements for
all J-1 exchange teachers are the interactive DS-160 form and
SEVIS-901 form. J-1 visa regulations require the exchange teacher to
have sufficient grasp of English to be able to read and understand the process to
make an appointment at the American Embassy, gather the paperwork, and pay
fees to obtain the J-1 visa stamp in the passport.
Step 12 -
Contact CHF office for
new-teacher equilibration locations, annually held in August in Washington, DC; in August and September on the East and West Coasts;
in September and October in the South.
Teachers must book a reservation in advance to attend the obligatory seminar, and bring their passport, DS-2019 form,
plus those of all family dependents, and the CHF Visa and Immigration
Booklet mailed with the J-1 visa paperwork.
Step 13 -
hotel and flight accommodations for teachers to attend mandatory
equilibration seminars for first-year teachers. This cost may be
borne by either the sponsoring school, district, or the teacher.
The Equilibration Seminar is the most important aspect of the Teacher Exchange Program
and will not be waived unless a CHF-sponsored teacher has previously attended a CHF workshop.